Questions About Venues You Must Know the Answers To

Tips To Choosing Your Own Event Venue

Part of the reasons event planners find it so tough to secure the event venue that is right is simply because they are not aware of the right questions to ask. For optimum results, follow the below checklist.

Who is your target audience and what’s the guest list dimensions?

Before coming up with a short-list of event places to look at, know how many people that you’ll invite and that will attend your event. You will need to make sure that your venue can accommodate your guest list and is acceptable for the audience.

In case your event venue is too big for your event, use a partition that is decorative or a resort partition.

If Your event is by invitation only, ask that your attendees RSVP by clearly printing on their invitation you should bear in mind that lots of people do not respond so that you might need to follow up with a telephone call. RSVP is a French acronym which suggests ‘please react’.

Be aware of how to cater to your target audience

Understanding the demographics of your audience is very Important to the selection of your event venue. As an example, know what they are accustomed to, their average income, what their likes or dislikes are etc. Your site should reflect their tastes and requirements, if your crowd is a group of CEOs.

What’s suitable for your guests?

Choosing an event venue location in close proximity to wherever your guests’ live or work often is a reflection on the number of people expected to attend. One critical element is transport and alcohol intake. You don’t want your guests to drink and drive so offer free transportation options available upon completion of the event so that each one of them get home safely or ensure taxis readily available when people leave the venue.


Keep your eyes on the weather and adapt your needs accordingly. For example, if it’s supposed to rain and you’re the one coordinating the event have umbrellas or tents meant for an event.

Venue expertise and knowledge

Before choosing to hire a venue for the event, ask from them a list of previous event that they took a part in organizing, so you can observe the wide variety of design options, inquire to see images of these events, and ask references. You may want to speak to some of the employees as well to ascertain what expertise they have and how friendly and accommodating they are. If necessary, find the ratio of servers to guests, and whether or not they are willing to work over-time.

You need to know what the occasion venue will help you With and what you have to get ready for, that’s tear-down, setup or decorating. The more behind-the-scenes information you’ve got, the better.

Walk around outside the venue and check for potential noise issues, is decorating demanded past the venue, possible dangers and drop-off or parking variables for limousines, buses, or taxis.

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